ptivance

Run your entire optical practice on one system.

Optivance brings encounters, dispensing, inventory, payments and patient follow-up into one place, so you can see and run every branch from anywhere.

Optometrist reviewing a patient record on a tablet
Revenue this month
₦18,450,000
8%vs last month · 4 branches

Waiting

3
Lekki · Today

Checked in for provider handoff

Miracle Anilo
Miracle Anilo
MRN 1000000 · Eye test
06:00 pm
Adaeze Okafor
Adaeze Okafor
MRN 1000114 · Contact lens
06:12 pm
Tunde Balogun
Tunde Balogun
MRN 1000097 · Follow-up
06:20 pm
4 of 4 readyto finalise
Subjective
Complaint & history
Objective
VA · IOP · health
Eyeglass Rx
Refraction & intent
Handoff
Dispensing brief
The Optical OS

Every step of the practice, in one place.

Optivance connects the work your team already does, so nothing slips between the front desk, the exam room, and the lab.

Optometrist writing notes at her desk during a patient consultation

Keep the front desk and workshop in step.

Walk-ins, bookings, and handoffs move across a single board, so the front desk always knows who is waiting, who is with a provider, and who is ready to dispense.

See the day board
Optometrist fitting a trial frame on a young patient during refraction

See more patients, write less.

Optometry-specific encounters with history, refraction and the live prescription in view, so your provider watches the patient, not the keyboard.

See the exam

Quote, sale and workshop in one flow.

Turn a finished prescription into a quote, a sale, and a workshop order in a few taps, with nothing re-keyed between the exam room and the counter.

See dispensing
Hands choosing eyeglasses at a frame display case

The lab, on the same page.

Every job, edge, and fitting tracks against the order, so the front desk can tell a patient exactly when their glasses will be ready.

See the workshop
Technician inspecting precision work at a workshop bench
The Platform

One platform for the whole practice.

Every part of your practice connects to one system, so nothing lives in a separate app, a notebook, or a chat thread.

AI
Patients
Prescriptions
Quotes & Sales
Inventory
Workshop
Suppliers
Payments
Growth
Today
18appointments
3 in clinicNext 2:30 pm
Outstanding
₦284,000
62% paid9 open balances
Low stock
Reorder suggested
Acetate · Tortoise2 left
1.56 AR Lens5 left
AI
Patients
Prescriptions
Quotes & Sales
Inventory
Workshop
Suppliers
Payments
Growth
Made for how you work

Built for how your practice actually runs.

The software you have been offered was built for somewhere else: insurance claims, clearinghouses, appointment booking. But your day runs on walk-ins, cash and transfer, a few branches, and WhatsApp. Optivance is built around that reality, not bolted on top of it.

The stack you run today
Paper record files
A standalone POS
A stock notebook
WhatsApp order threads
A revenue spreadsheet
One connected system
Patient records & encounters
Sales, payments & balances
Live stock & suppliers
Patient updates over WhatsApp
Every branch, one view
AI assistant

An AI scribe in every exam room.

Optivance listens through the encounter and writes the note as it happens, subjective, objective, refraction and intent, so your optometrist watches the patient, not the keyboard.

Real-time AI scribe
Captures visits as they happen, structured into your encounter form.
Voice-enabled editing
Review and refine notes inline or by voice before sign-off.
Auto-filled from context
Notes draft themselves from the session, you only confirm.
Encounter note
Miracle Anilo · MRN 1000000
Listening
Subjective

Blurred distance vision over the last 3 months, worse when driving at night. No headaches. Last exam ~2 years ago.

Visual acuity
6/12 OD · 6/9 OS
IOP
14 · 15 mmHg
Eyeglass Rx
OD −1.75 / −0.50 × 90OS −1.50 DS
Plan

Single-vision lenses with anti-reflective coating recommended for night driving

AI suggestion
Add UV + blue-light filter for screen work
Patient journey

Patients always know where their order stands.

Every step is tracked, and patients get the update automatically on WhatsApp and SMS, so the front desk stops fielding “is it ready yet?” calls.

Prescription
Done · Mon
Quote & deposit
Paid · ₦45k
Lab production
Done · Wed
Quality check
In progress
Ready
Pending
Pickup / delivery
Pending
Patient notified automatically at every step
“Your glasses passed quality check and will be ready for pickup tomorrow.”
Sent · WhatsApp

Be one of our first practices.

We’re onboarding a small group of founding practices with hands-on setup, free migration of your paper or spreadsheet records, and a direct line to the team building Optivance.

Free data migrationHands-on onboardingDirect founder support
Apply for early access
Questions

Everything you might ask.

Still unsure if Optivance fits your practice? Talk to our team.

Chat with us

Yes. Unlike generic clinic or POS software, Optivance is built around the optical commercial workflow, prescription, quote, deposit, lab production, fulfilment, balance and aftercare, not appointments.

POS terminals, payment links, bank transfer and WhatsApp. Every payment is reconciled to its order and traceable across branches and staff.

It does. Manage several facilities with permission-based access, so optometrists, sales, cashiers and the workshop each see exactly the view they need, and owners see everything.

It listens during the encounter and drafts the note, subjective, objective, refraction and plan, from the session context. Your optometrist reviews and refines inline or by voice before sign-off.

Yes. As an order moves through exam, lab and counter, Optivance sends the status update on WhatsApp and SMS, so the front desk stops fielding "is it ready?" calls.

No special hardware required. Optivance runs in the browser and connects to the POS and payment tools you already use, so most practices are live within days.

Most practices are live within days. We migrate your existing paper or spreadsheet records, set up your branches and staff roles, and walk your team through it in person, not a manual emailed over.

Yes. Optivance is built for the realities of running a practice, the front desk keeps moving through connectivity and power interruptions, and syncs back up once you are online again.

Optivance is billed per branch in Naira, on a simple recurring cycle agreed at onboarding. Tell us how your practice is set up and we will walk you through the right plan.

Your data is encrypted in transit and at rest, backed up automatically, and access is restricted by role, in line with the Nigeria Data Protection Act. The data is yours, you can export it at any time.

The optical care OS

Every patient, order and payment, in one place.

Optivance keeps your clinical records, the workshop, sales and aftercare in step, so nothing slips, and no one is left waiting.

ptivance

The optical care OS for optometry and ophthalmology practices across Africa.

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